When most of the people think of Agile methodology, they think of “Scrum”. Before proceeding, let us clear first what scrum stands for. Scrum is the most widely used, daily meeting where your offshore software development team gathers to discuss project status updates about what is going on, what needs to be done, and if there are any issues.
However, it is not that easy to smoothly conduct scrum meetings while following an agile methodology. Your team might be sitting in another part of the globe. Hence, what happens is people get off of topic, get distracted, and, next thing you come to know, what should have taken only 15 minutes is now taking an hour.
Related: 5 Strategies To Manage Remote Team
Therefore, our Agile methodology experts at ValueCoders have come up to certain strategies to help you out. Here are few of them:
Keep it short and crisp:
Daily Scrums that run too long aren’t much effective. People get distracted, often stop listening, and go out of the topic. End of the day you come up with scattered decisions. If you think a scrum stands for long hour meetings then that’s not true. It should be short and crisp.
To run an effective scrum meeting, the daily stand-up should go about 15 minutes. You can implement the formula of 2n + 5 minutes. Where ‘n’ is the number of team members. Further, by sticking to the 3-question rule, the team will get all the needed information within time restrictions.
Team members should prepare ahead of time:
The 3 question rule is an effective one if implemented properly. However, in many cases we see that the team members are clueless about what to answer specifically. As a result, they end up with providing incomplete information or extend the time of the meeting thinking of the right question.
Ideally, your team members should come prepared with their answers on a daily basis. Reward those who do, and take aside those who don’t. Explain how being prepared with these answers helps the team, and ultimately the project, stay on track. This at the end-
Don’t wait for everyone to come:
The first 5-8 minutes goes in waiting. There is always someone who does not come on time and the team waits for his presence. This 8 minutes is a waste for the complete team which in turn brings 8*(n-1) minutes loss to the project.
It is highly suggested not to wait for anyone. The daily scrum meeting agenda should include not losing scrum meeting minutes. If the meeting is at 10:30 then start at 10:30 only. This will ultimately push those late comers to attend the next meeting on time.
Daily meeting should be conducted ‘daily’:
When you’re running conducting Scrum meetings following Agile methodology, make sure that there are no misses. The inconsistent communication between team members may lead to overlook minor issues which in turn become a big gap.
A daily scrum stands for a clear communication, as it is the key for getting the program running. An update on a daily basis never lets you loose the hold on your project. Moreover, you will avoid the shocking pitfalls if you all are on the page.
Don’t play hide and seek:
The daily stand-up provides opportunity every day to communicate issues and improvements to getting our work done. However, if obstacles are not raised, the Scrum Master can’t help remove them. A team member waiting to raise an obstacle until it’s too late to recover from is not at all acceptable.
Hence, its better not to play hide and seek. Your team members should talk about the issues as soon as possible so that they come into scrum master’s notice. In most of the cases, when issues raised early causes less harm.
Stand up meetings: Agile methodology
Sitting is comfortable. you may run a meeting for hours when you are sitting and discussing. Because of this, sometimes we take more time than needed.
Wheather, if in a scrum meeting everybody stands and talks then likely it takes less time. This is obvious because nobody wants to stand for a long time.
Make it a gadget free zone:
As a tech company, we all are attached to our gadgets. In the scrum meeting if the team members are allowed to carry their laptops or mobile devices then there is a good chance of getting distracted.
Therefore as you don’t want distractions in your 15 minutes scrum meeting its better to keep the meeting a tech free zone. You can ensure that an effective Scrum meeting will never occur while members, playing Angry Birds on their cell phones.
In a nutshell: Maybe for a few of your team members a scrum stands for a fruitless daily catch-up. However, an effective scrum can improve your productivity in many ways. The above mentioned seven points are certainly going to help you to improve your scrum meeting loopholes. Now it’s upto you how to manage the situations in your cases.
If you are looking for highly trained developer teams from India who not only develop amazing applications but also follow the scrum best practices, ValueCoders is there for you. We fulfill all your web & mobile app development needs by following agile methodology & offer benefits like:
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