10 Best Practices For Building & Managing a Remote Team

As businesses increasingly turn to remote work, building and managing an effective remote team is becoming more critical than ever. Remote teams come with their own unique set of challenges, but with the right approach and best practices, you can create a productive and successful virtual workspace.

Some companies prefer to hire outsourced development teams; however, that, too, has its challenges. In this blog post, we’ll explore ten best practices for building and managing a remote team so that you can maximize your remote team’s potential.

Best Practices For Building Managing a Remote Team

1) Define The Team’s Purpose

Having a clear purpose for your remote team is essential to its success. A remote team’s purpose should be well-defined, so everyone knows their roles and how they can contribute to the prevalent goal. It should also be aligned with the company’s overall goals and objectives.

Creating a mission statement is a great way to define a team’s purpose. This statement should clearly state the purpose of the team, as well as its objectives and values.

This will confirm that everyone on the team is working towards common goals and will provide a guideline for decision-making and problem-solving.

When creating a mission statement for your remote team, involve all team members. This will ensure everyone is on board with the goals and objectives of the team and understands what is expected of them. Additionally, regularly reviewing the mission statement is essential to ensure it is still relevant to your current situation.

Once you have established a clear purpose for your dedicated software development team, it will be much easier to set expectations, establish communication protocols, create guidelines for problem-solving and decision-making, and build strong working relationships.

With these practices in place, you well be well on your way to having an adequate and successful remote team.

Let’s Discuss Your Project

Get free consultation and let us know your project idea to turn it into an amazing digital product.

2) Create Detailed Job Descriptions

Creating clear and detailed job descriptions is essential for building and managing a successful software development team. Job descriptions help ensure that everyone concurs on the expectations of their role to the reporting structure.

They also provide a great reference point for onboarding new employees and keeping current employees updated with any changes to their roles.

When creating job descriptions to hire web app development team or any other profile, it’s important to outline the specifics of each role. This includes:

• Specific duties and responsibilities

• The type of skills and experience required

• The required hours and work schedule

• The reporting structure

• The desired outcomes

It’s also important to ensure the job description reflects the company’s culture and values. This will help ensure that each team member understands how their work contributes to the business’s overall success.

Job descriptions should be flexible enough to allow for growth & change. As the company evolves, job descriptions should be updated to reflect changes or new challenges. This will help keep the team on track and ensure everyone is working together towards common goals.

By taking the time to create detailed job descriptions for your remote team, you’ll be able to establish a strong foundation for collaboration and success.

Also Read: A Piece of Comprehensive Decisive Information To Hire Remote Team of Developers

3) Find The Right People

When building and managing a remote team, one of the most important steps is finding the right people. A successful remote team needs people with the right skills and attitude for the job.

Before you search for remote team members, take some time to define the roles and responsibilities that need to be filled. This will help you better identify candidates with the required skills, experience, and qualifications.

Once you have identified the skills you are looking for, start searching for potential team members. Depending on the type of job, consider using online job boards, social media networks, or referral networks to find suitable candidates.

If you’re looking for a more specialized role, you can use job aggregators or even post an ad on relevant forums. Once you have shortlisted potential candidates, conduct thorough interviews and tests to assess their qualifications and skills.

Additionally, asking the right questions is essential to determine whether the candidate fits the job. Consider setting up a trial period for new team members to ensure they can meet your expectations.

Finding the right people is essential for building and managing a successful remote team. Make sure you invest the necessary time & resources into this process to hire the best possible people.

4) Use Video Conferencing

Video conferencing is one of the essential tools for managing a remote team. It allows team members to stay connected and communicate in real time, no matter their physical distance.

As remote teams become more popular, managers must use video conferencing as part of their best practices for building and managing successful teams.

The key is to use video conferencing effectively. To do this, schedule regular meetings and ensure everyone on the team can access them easily. Encourage team members to participate and listen actively during these meetings and to come prepared with their thoughts and questions.

Presently video conferencing is also used to hire developers and conduct interviews by many IT companies.

Using video conferencing to maintain communication and engagement with your team, you can ensure that they are aligned and organized throughout the project. It also encourages accountability, as each team member can see when other members are performing.

Finally, keep in mind that video conferencing isn’t just about talking — it’s also about making connections. Make sure to carve out time for casual conversation during the call, such as checking in on how everyone is doing, what they’ve been up to lately, or simply catching up with each other.

This helps foster relationships between the team members and creates a sense of belonging even though they’re miles apart.

Also Read: Why should you hire developers from ValueCoders?

5) Invest in Project Management Software

Project management software is an essential tool for any remote team. Investing in the right project management software can help keep your team organized, efficient, and productive. With project management software, you can easily assign tasks, manage deadlines, track progress, communicate with team members, and more.

There are many different project management software options available on the market. Before investing in any software package, it’s essential to consider the needs of your remote team.

Consider how many users need access to the software, what features are necessary, and what budget you have available. Once you know your needs, you can narrow your choices and select the best project management software for the remote team.

It’s also essential to ensure that everyone on your team understands how to use the project management software. Ensure everyone knows how to assign tasks, manage deadlines, track progress, and communicate within the software.

You should also set aside time to review and discuss the project management software at least once a month.

Investing in the right project management software can be incredibly beneficial for your remote team. It will keep them organized, efficient, and productive. If you take the time to search for the right project management software for your team, it will be well worth the investment in the long run.

6) Encourage Collaboration

Building and managing a successful remote team can be difficult, but it is possible. With the right tools, processes, and attitudes, teams can thrive in a remote working environment.

One of the most important things to emphasize when building and managing a remote team is encouraging collaboration between team members.

Remote Team Members

Collaboration is key for teams to work together effectively, regardless of location. To encourage collaboration among remote team members, there are several best practices to follow:

1. Set expectations: Make sure team members understand their roles and responsibilities, and ensure everyone knows their expectations when collaborating.

2. Encourage open communication: Make sure all team members have access to the same communication channels and that everyone feels comfortable communicating with each other.

3. Establish trust: Create an atmosphere of trust and respect by actively listening to team members and showing understanding of their perspectives.

4. Facilitate feedback: Make it easy for team members to provide feedback to one another without fear of judgment or reprisal.

5. Utilize tools: Take advantage of technology and tools like video conferencing, task management software, and online collaboration platforms to make collaboration more accessible and efficient.

By following these best practices, teams can foster collaboration and cooperation, even miles apart. By creating a culture of collaboration and trust, teams can continue to produce excellent results in a remote setting.

Must Read: How To Hire The Best Indian Software Developers?

7) Set Clear Expectations

Setting clear expectations for your remote team from the outset is essential. This will ensure everyone agrees and knows what tasks must be completed and when. Establish a timeline for progress and goals, and make sure everyone understands their roles and responsibilities.

At the project’s beginning, have a meeting with the whole team and review each individual’s roles and responsibilities. Explain what you expect of them regarding communication, availability, and output. Discuss any possible conflicts, and brainstorm solutions together. This will create a sense of trust and collaboration essential for successful remote teams.

Be sure to communicate regularly with your remote team. Establish a schedule for team meetings and check-ins, and make sure everyone knows when these are happening. Ask for regular updates from everyone, and everyone has an opportunity to share their progress and any challenges they face.

Show your remote team that you value their input by listening carefully to their ideas and feedback. Setting clear expectations is essential for building a successful remote team. By establishing a solid trust, communication, and collaboration foundation, your team will be more likely to reach its goals.

8) Hold Regular Team Meetings

Holding regular team meetings is one of the best practices for forming and managing a remote team. By doing this, you’ll be able to keep everyone on the same page about the project and its progress, create a sense of camaraderie amongst the team, and, most importantly, ensure that everyone is aware of their roles & responsibilities.

Team meetings should be scheduled weekly (or more often, if necessary) and held in a digital space like Zoom or Skype. Make sure everyone is present and ensure that all ideas are expressed openly. As the leader, it’s your job to encourage discussion and keep the meeting productive.

At the end of each meeting, assign tasks to each team member, set deadlines, and make sure everyone is aware of any changes or updates to the project. This will ensure that everyon is chansing the same goal and no one falls behind.

Additionally, dedicate time to each meeting to catch up with your team members. Ask how they’re doing, their challenges, and how you can help them achieve their goals.

This will create a stronger bond between you and your team members, which is essential for effective collaboration. By holding regular team meetings, you’ll be able to build a solid remote team that works well together and achieves excellent results.

Let’s Discuss Your Project

Get free consultation and let us know your project idea to turn it into an amazing digital product.

9) Provide Feedback

A remote team can be incredibly beneficial for businesses, allowing them to access talent from anywhere in the world. But managing a remote team requires different techniques and strategies than managing an in-person team. Here are some best practices for building and managing a successful remote team:

1. Provide frequent feedback: It is essential to provide feedback frequently to a remote team manager. Encourage your team members to provide feedback as well, as this can help foster a culture of open communication and collaboration.

Ensure you provide timely and actionable feedback that supports employees understand how their work contributes to the team’s success. Especially to outsource software development companies that provide remote services.

2. Set clear expectations: Make sure each remote team member knows what is expected. A clear set of goals and objectives will ensure everyone is working toward the same thing and that no one gets left behind.

3. Foster communication and collaboration: Remote teams need to stay connected and collaborate on projects to be successful. Utilize virtual communication tools like video conferencing & online collaboration platforms to stay connected and work together on projects.

4. Promote trust: Trust is crucial for remote teams. Make sure your team members feel comfortable communicating openly with each other and that they are trusted to do their best work. This will encourage more productive conversations and better results.

5. Utilize technology: Technology can make it easier to manage a remote team by providing tools for communication, collaboration, and productivity tracking. Make sure you’re utilizing all the technology available to ensure your team can stay connected and on track.

By following the best practices mentioned above, you can ensure that your remote team is successful and productive. Frequent feedback, setting clear expectations, fostering communication and collaboration, promoting trust, and utilizing technology, can create an environment where everyone can work together to achieve great things.

You May Find This Interesting: India Is Top IT Outsourcing Destination! Everything You Must Know To Outsource To India

10) Celebrate Successes

Celebrating successes is a vital part of building and managing a remote team. Team members need to feel like they are being recognized and rewarded for their hard work. It helps build morale, motivation, and trust.

Remote teams require extra effort when it comes to celebrating success. Managers must proactively and intentionally recognize team members for their hard work. Here are some ideas for celebrating successes within a remote team:

1. Send a personalized message of appreciation: Take the time to recognize each team member’s contributions to the project. A simple email or text message can go a long way.

2. Give out rewards: Offer tangible rewards such as gift cards and service discounts to recognize individual achievements.

3. Host virtual team events: Get the whole team together for an online game night, movie night, or trivia competition.

4. Share success stories: Encourage team members to share their successes by posting updates in a shared chatroom or workspace.

5. Hold weekly video chats: Gather the team once a week to discuss accomplishments, provide feedback, and encourage each other.

By taking the time to celebrate successes, managers can foster a strong sense of connection among remote team members and motivate them to reach higher performance levels. When appropriately managed, remote teams can be highly successful and rewarding for everyone involved!

Looking for employee monitoring software to manage remote teams?

Effortlessly manage your remote development teams with Workstatus, a time-tracking software for developers.

Track projects, allocate tasks, monitor progress, and collaborate in real-time, all from one centralized platform. 

Streamline your remote workflows, boost productivity, and achieve exceptional results with Workstatus

Summing Up

Building & managing a successful remote team requires dedication and hard work, but it can be gratifying. By following these ten best practices, you can create a compelling and productive outsourced development team and hire dedicated development team members who’ll help you reach your business goals.

Invest in the right tools and maintain clear, consistent communication with your team members. Setting regular check-ins, setting goals and expectations, and showing appreciation for their hard work will ensure your remote team is productive and successful.


Got a Project in Mind?

Let's embark on a journey to transform your idea into a compelling digital presence.